Most businesses cannot say exactly which laptops, phones and software licences they own. A simple register fixes that and saves money.
Keep a register
A spreadsheet is enough to begin with.
- Each device, its serial number and who uses it
- When it was bought and when the warranty ends
- Each software licence, its cost and its renewal date
- Which accounts each person has
Use it to save money
Review licences every year and cancel what nobody uses. Plan replacements before devices fail, rather than in an emergency.
Use it when people change
When someone joins or leaves, the register tells you what to hand over, collect or switch off, so nothing is forgotten.